Free taxi fleet planning tool
Taxi dispatch cost and time savings calculator
How much time does manual taxi booking and dispatch administration take? Enter your own numbers to model staff hours, possible savings and the payback period of an operational change. No login required.
Planning estimate, not a quotation: The results depend entirely on your assumptions. They are not verified savings, a Hoppvia price estimate or a guarantee that software will reduce staffing costs.
Your estimated scenario
2. Review the numbers
- Monthly bookings modelled
- 3,120
- Current monthly admin hours
- 156 hours
- Potential admin hours reduced
- 78 hours
- Example monthly labor capacity value
- $1,170
- Example monthly net benefit after running costs
- $920
- Estimated break-even period
- 3.3 months
These figures show staff time you could free up. They are not guaranteed payroll savings. Actual performance depends on workflow, adoption, contracts and your costs.
Hoppvia can discuss the customer app, driver app, dispatch scope and connected services. Ask for a written proposal.
Request a Hoppvia demoHow the taxi dispatch savings estimate works
Manual bookings take time even when each call or message seems quick. A dispatcher might receive a request, enter pickup details, assign a driver, confirm the job and handle an update. Monthly hours today = bookings per day × days open per month × minutes per booking ÷ 60.
Hours saved = those hours × the percentage you expect to save. Multiplying those hours by your hourly labor cost produces an example value of staff capacity. Take away your extra monthly costs to get the monthly benefit. Divide your one-time setup cost by that benefit to see how many months it takes to pay back.
Example: 120 daily bookings × 26 days × 3 admin minutes is 156 hours per month. If you estimate a 50% reduction, that is 78 hours of capacity. At $15 per hour, the illustrative capacity value is $1,170 per month. With $250 in extra monthly costs, the monthly benefit is $920. A $3,000 setup would pay back in about 3.3 months.
You only save real money if staff hours or overtime go down, or the free time is used for other paid work. Also count setup, training, maps, messaging, payment fees, app store fees and support. Use the white-label taxi app cost guide and software evaluation checklist when reviewing your quote.
Questions to ask before buying dispatch software
- How many daily bookings are created manually, and which steps would actually change?
- How are bookings assigned to drivers? What happens when a driver declines or cancels?
- What is the operator workflow for schedule changes, failed pickups and customer calls?
- Which map, SMS, payment and other provider charges are separate from the licence?
- What is included in the written deployment scope, training and post-launch support?
For a deeper walkthrough, read the taxi dispatch software buyer's guide or explore Hoppvia's dispatch workflows.
Frequently asked questions
Is the calculator free?
Yes. It is a free planning tool and does not require you to create an account or provide contact information.
Does it show Hoppvia's software price?
No. Your one-time and monthly inputs are hypothetical figures you choose. Hoppvia publishes flat yearly plans from $1,990 on its pricing page; see the pricing overview.
Does automation always reduce labor costs?
No. Time saved may be used for other work rather than reducing paid hours. Results should be checked against actual staffing, booking volume, adoption and provider costs.
Can a small private-hire business use it?
Yes. Enter your own booking counts, manual minutes and labor costs. It's for taxi, private hire, chauffeur and airport transfer operators of any size.
